Privacy policy

1. Data Controller

The legal provision for processing your personal data is regulated in this Privacy Policy by the data controller, being Out of Use NV, owner/operator of the Back in Use webshop, with registered office at 3580 Beringen, Lochtemanweg 40 and registered in the K.B.O. under number BE0817.573.507. We advise you to read this Privacy Policy carefully, given the essential information about the processing of your personal data and the use of cookies.

  • Company Name: Out of Use NV
  • Address: Lochtemanweg 40, 3580 Beringen, Belgium
  • CBE Number: BE0817.573.507
  • E-mail Address:info@backinuse.be

2. Scope of this Privacy Policy

Out of Use NV ("Back in Use" or "we") offers a webshop for the sale of refurbished IT equipment to consumers and businesses.

As of the publication date of this privacy policy, the webshop is active in the following European countries: Belgium, the Netherlands, Germany, France, and Luxembourg, via the Back in Use websites under the domain names:

  • .be (Belgium)
  • .nl (Netherlands)
  • .de (Germany)
  • .fr (France)
  • .lu (Luxembourg)

This privacy policy applies to all European countries where Back in Use is active. The purpose of this privacy policy is to:

  • inform you about the ways in which we collect and process your personal data as a user of the webshop ("you" or "your"); and
  • inform you about your rights in this regard and how you can exercise them.

3. Applicable Legislation

Our processing of personal data is carried out in accordance with:

  • European Regulation 2016/679 (General Data Protection Regulation or GDPR)
  • Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data (Belgian privacy legislation)
  • Book XII of the Code of Economic Law regarding the "law of the electronic economy"

4. Personal Data We Collect

Out of Use NV can obtain data from you (personal data) in various ways:

  • Without registration: by means of your IP address;
  • Via forms or orders: by filling in all fields in the form, as well as your IP address;
  • By registration: by means of all fields in the form, your IP address, and password;
  • Via cookies: See our Cookie Policy for more information.

5. Purposes of Processing and Legal Bases

  • Website improvement: maintaining and improving this website and including personal data in anonymous statistics to optimize the user experience. (Legitimate interest)
  • Account management: managing your account on this website with a view to using the BackinUse webshop. (Performance of a contract)
  • Direct Marketing: sending newsletters, actions, and promotions with your explicit consent (opt-in). (Consent)
  • Legal obligations: complying with accounting and tax obligations. (Legal obligation)
  • Fraud prevention and security: preventing and detecting fraud, securing accounts and IT systems. (Legitimate interest)
  • Profiling: if you agree to marketing cookies, we may use your data to tailor advertisements to your preferences. You can object to this at any time. (Consent)

6. Retention Periods

We do not store your data longer than necessary:

  • Account data: 3 years after the last activity
  • Invoice and payment data: 7 years (legal obligation)
  • Marketing information: 3 years after the last contact moment
  • Log data: 26 months

7. Data Sharing with Third Parties

Your data may be shared in the following cases:

  • In the event of a reorganization, transfer, or bankruptcy of Out of Use NV;
  • With partners for shipping, payments, and IT management, such as Shopify, Google Analytics, and Meta Pixel. Data processing agreements have been concluded with these parties in accordance with Article 28 of the GDPR;
  • On the basis of a court order or mandatory legislation.

8. Your Rights

You have the following rights:

9. Data Protection (GDPR)

You can exercise all your rights via our GDPR page. Requests are processed by Consentmo.

10. International Data Transfer

When data is processed outside the EU or EEA, we ensure appropriate safeguards, such as Standard Contractual Clauses (SCCs). Processing outside the EU mainly takes place to the United States (Google, Meta), in compliance with these measures.

11. Changes to Our Privacy Policy

We may modify this privacy policy. The most recent version is always available on our website.

12. Contact Details

Do you have questions? Contact us via: